Meeting Planner

Find the best time for a meeting across multiple time zones instantly — free, visual, and color-coded for business hours.

Meeting date & time

Your time zone

Participants

ResultPick a date & time and add participant time zones above to compare.

Overview

What is a meeting planner?

A meeting planner converts a single proposed meeting time into the local time for every participant's time zone at once, so you can compare them side by side instead of converting one zone at a time.

Each result is also tagged with a business-hours indicator, making it easy to spot at a glance whether a proposed time falls during the working day, early morning, evening, or late night for each region joining the call.

Guide

How to use it

Three steps, no learning curve — set a time, add zones, compare instantly.

Step 01

Pick a date & time

Set the meeting time in your own reference time zone.

Step 02

Add each participant's time zone

Build a list of every city or region joining the call.

Step 03

Check business hours at a glance

Each row is color-coded so you can spot who's in or out of working hours instantly.

Tips

Best practices to keep in mind

A few things worth knowing when scheduling across time zones.

Aim for a time that falls in business hours for the most participants, even if it means someone joins slightly early or late — a meeting that's convenient for nobody serves no one well.
Daylight saving time shifts happen on different dates in different countries, so a time that works well one month can shift by an hour relative to another region a few weeks later — recheck recurring meetings seasonally.
A red 'late night' or 'early morning' badge doesn't automatically rule out a time slot — for occasional high-priority meetings, some participants may prefer an inconvenient hour over missing the discussion entirely.
When scheduling a recurring meeting across time zones, pick a specific city representative of each region rather than a vague zone name — 'Asia' spans multiple UTC offsets, but 'Asia/Karachi' is exact.

Comparison

SEOJuicer vs. other meeting planners

The same result, minus the uploads, the signup wall, and the paywall.

SEOJuicer

Runs entirely in your browser

Free, no signup required

Color-coded business hours

Add unlimited time zones

Live results as you type

Other tools

Often loaded with ads

May require an account

Limited to a few time zones

No working-hours indicator

Slower, server-based results

FAQs

Frequently asked questions

Have questions about planning a meeting across time zones? Here are the most common ones our users ask before getting started.

Is this meeting planner free to use?

Yes, the meeting planner is completely free with no signup, no usage limits, and no watermarks. It runs entirely in your browser using your device's built-in time zone data, so no scheduling details are sent anywhere and no account is ever required.

How does the meeting planner pick the right local time for each zone?

You enter one reference date and time in your own time zone, and the tool converts that exact moment into the local wall-clock time for every time zone you've added to the list — using each region's real UTC offset, including daylight saving time where it applies.

What do the color-coded badges mean?

Each time zone row is tagged based on the local hour it falls into — business hours, early morning, evening, or late night — so you can scan the full list and immediately see which participants would be joining during a convenient hour versus an inconvenient one.

Can I add as many time zones as I need?

Yes, there's no limit on how many time zones you can add to a single comparison. This makes it practical for planning calls with distributed teams or clients spread across many regions, not just a one-to-one time zone conversion.

Does this tool store or share the meeting details I enter?

No. The entire calculation happens locally in your browser — the date, time, and time zones you select are never transmitted to a server, logged, or stored anywhere. You can plan as many meetings as you need without any of that scheduling data being retained.

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